Online software for function halls, conferences

From enquiry to invoice... manage all with one single system

You no longer need multiple excel sheets to communicate with your teams. Using CaterSOFT online database you and your staff can login and work from anywhere...

Multi room bookings calendar

Create function areas within the venue and sell the space based on the function size. You can have the entire venue as one unit and divide in to multiple areas. Add the price and capacity to each room, and you can combine the rooms for larger events.

Ultra modern Event Proposals

Send the stylish and informative event proposals to the customers with a single click of a button. Setup multiple templates based on the type of event and personalise with customer details & requirements. Design to suit your branding.

Beautiful looking online proposals
Include bespoke fonts, images, video links
eSign facility for the customer to sign the contract electronically

Bookings Diary

The colour coded Bookings Diary lets you quickly see and track bookings. There's a powerful event search facility to help you to find bookings fast and see what stage it is. This is one of the most complimented features in the CaterSOFT. Day, Week, Month, Year & List View with different colour backgrounds for easy recognition.

Colour coded based on status
Powerful search and filters
Day, Week, Month and Year Views

Event Planning, Job Sheets & Kitchen Sheets

This is a neat little module that'll help you plan everything you need to run an event. CaterSOFT will automate an event plan that will tell you the schedule, guest seating, staff uniforms, seating, service equipment required and so on. So, no more scribblings, word documents and excel sheets – it'll all be there at the click of a button.

Web Enquiry Form / Sales Leads

We create a free web enquiry form that you can attach to your website for your customers to contact you easily. All those leads automatically logs in to CaterSOFT Sales Leads team, so that you easily manage all your leads in one place. Convert the leads in to enquiries and then confirm the bookings.

Manage all sales leads from one place
Reporting tools to see the success rates
Assign the leads to sales managers at a click of a button

Enquiry Pipeline & Bookings Management

A simple to use enquiry management system helps you to create and follow-up the sales leads from either existing customers or new customers. Setup automated reminders to chase the customers and turn the leads in to business. You can use our plugin to get enquiries directly from your website.

Free Enquiry form that connects to your website
Create enquiries from phone leads and emails
Import sales leads from an excel sheet

Tasks

Automate these regular tasks with the built-in Task Scheduler and receive the auto reminders

Conversion Reports to track sales success
Revenue forecast reports and periodical comparison
Failed enquiry report - tells you exactly what stage and why your leads failing

Appointments/Reminders

Create appointments such as customer meetings, venue visits, tasting sessions

CRM system to provide best customer experience
Shared Calendars with multiple users
Keep up-to-date with the tasks using the reminder system

Email Integration - Incoming / Outgoing

Send and receive all the mails in to CaterSOFT, so that you and your staff can see all the communication in one place. You can send a quotation, invoice, report request, booking confirmation or any other email using the built-in templates with a click of a button. And see the history of sent emails for each booking.

Send emails to customers with built-in email tool
See the full history of sent and received emails per booking
Your existing email system stays as-it-is

Sales Reports - Dashboard Graphs

See the detailed growth reports of event bookings. How many new customers joined the business. How the existing customers are using your services. Immediately spot if any customers are fading away.

Periodical sales reports give you the complete picture about your business.

Conversion Reports to track sales success
Revenue forecast reports and periodical comparison
Failed enquiry report - tells you exactly what stage and why your leads failing

Event Schedule

Create multiple event schedule templates based on the type of events. And easily attach them to events and still make changes if necessary. You can create minute-by-minute detailed event schedule so that your team and the customer knows exactly what to expect on the big day!

Multiple event schedule templates
Easily attach to booking with a click of a button
Still make all the necessary changes

Payment Schedule

This is a neat little module that'll help you plan everything you need to run an event. CaterSOFT will automate an event plan that will tell you the schedule, guest seating, staff uniforms, seating, service equipment required and so on. So, no more scribblings, word documents and excel sheets – it'll all be there at the click of a button.

Multiple deposits and a final balance
Deposit can be fixed value or a percent of the full value
Automated reminders to send invoices to customers

Sales Team

Assign enquiry leads to sales managers and follow them with automated reminders. Focus on every job very carefully and see the full journey.

Kitchen Team

Very easy to read kitchen sheets and clearly printed menus. Special attention given to allergen notes, dietary requirments and any special requests from customers.

Events Team

Specially designed event job sheets, planning reports, packing lists, equipment hire details. Built-in tools to manage staffing, check-in and check-out times, time sheets.

Accounts Team

Flexible deposit system and payment tracking. Using the automated reminders raise and send the invoices to customers and keep your finances under full control.

CaterSOFT - Venue