CaterSOFT Occasion

Guests & Dietaries

Manage guest lists and dietary requirements effortlessly to ensure every detail is perfect.

  • Track RSVPs and seating plans
  • Record dietary preferences and allergies
  • Export lists for easy kitchen planning

AI‑Driven guest management for perfect service

CaterSOFT gives you a powerful, intelligent system to manage all guest information, menu choices, seating, and dietary requirements with total accuracy. Every detail is organised, linked, and ready for your kitchen and service teams — ensuring flawless delivery on the day.
 

Flexible guest & dietary management

 
 
You decide how guest information is collected.
You can enter all guest names, menu choices, seating, and dietaries yourself — or use CaterSOFT Connect, a secure online portal where the couple can log in and submit everything directly.

This gives you complete flexibility:
  • Self‑managed: You collect guest details and enter them into CaterSOFT.
  • Couple‑managed: The couple logs into their own portal and feeds in all guest names, menu choices, and dietaries.
Either way, CaterSOFT automatically organises the information and prepares it for your event plan, kitchen sheets, and service teams.
Guest Profiles
Keep all essential guest information in one place, fully connected to the event plan.

  • Guest names
  • Table assignment
  • Seat assignment (optional)
  • Menu choices
  • Dietary requirements
  • Special service notes
No RSVP or attendance tracking — just the information your catering team needs.
AI‑Powered Dietary Tracking
CaterSOFT automatically identifies, categorises, and highlights dietary requirements so nothing is missed.

Supports:
  • Allergies (nuts, dairy, shellfish, etc.)
  • Intolerances (gluten, lactose, etc.)
  • Dietary preferences (vegetarian, vegan, pescatarian)
  • Religious requirements (Halal, Kosher, Jain, etc.)
  • Guest‑specific notes for kitchen and service teams
AI ensures every dietary detail is captured and visible where it matters.
Linked to Menu Choices & Seating
Every guest’s dietary profile is automatically connected to:
  • Their menu choices
  • Their table
  • Their seat (if used)
  • Their service notes
Your team always has a complete, accurate picture of each guest.
Smart Alerts for High‑Risk Dietaries
CaterSOFT highlights guests with critical requirements so your team can take extra care.

Examples include:
  • Severe nut allergies
  • Coeliac (strict gluten‑free)
  • Shellfish allergies
  • Dairy‑free requirements
  • Vegan guests needing alternative desserts
Nothing slips through the cracks.
Kitchen‑Ready Dietary Summary
CaterSOFT automatically generates a clean, structured dietary summary for your kitchen and service teams.

  • Total dietary counts
  • Guest‑specific notes
  • Dish‑specific warnings
  • Prep and service instructions
Perfect for chefs, supervisors, and front‑of‑house managers.
Guest‑Specific Service Notes
Add personalised notes for VIPs or special guests.
Examples:
  • “Bride’s father prefers no onions”
  • “Child portion required”
  • “Guest needs early service”
  • Sparkling water only”
These notes appear exactly where your team needs them.
AI‑Generated Dietary Labels for Menus
When you upload or create a menu, CaterSOFT can automatically label dishes as:
  • V (Vegetarian)
  • VG (Vegan)
  • GF (Gluten‑Free)
  • DF (Dairy‑Free)
  • NF (Nut‑Free)
This keeps your proposals, event plans, and kitchen sheets consistent and accurate.
 
 
Sample Guest List & Dietary Table
Table 1
Guest Name Menu Choice (Starter / Main / Dessert) Dietary Requirements Service Notes
Sarah Patel Smoked Salmon / Sea Bass / Lemon Tart No dairy Serve without cream sauce
James Carter Tomato Soup / Beef Short Rib / Chocolate Fondant Nut allergy Strict nut‑free handling
Priya Sharma Tomato Soup / Mushroom Risotto / Fruit Salad Vegetarian, Gluten‑Free GF bread required
Table 2
Guest Name Menu Choice (Starter / Main / Dessert) Dietary Requirements Service Notes
Michael Jones Chicken Pâté / Roast Chicken / Chocolate Fondant — —
Emma Lewis Tomato Soup / Mushroom Risotto / Lemon Tart Vegan Vegan dessert alternative needed
Daniel Reed Smoked Salmon / Sea Bass / Fruit Salad No shellfish Avoid shared utensils
Dietary Summary (Automatically Generated)
Dietary Counts
  • Vegetarian: 1
  • Vegan: 1
  • Gluten‑Free: 1
  • Nut Allergy: 1
  • Dairy‑Free: 1
  • No Shellfish: 1

High‑Risk Guests
  • James Carter — Severe nut allergy
  • Priya Sharma — Coeliac‑level gluten‑free
  • Daniel Reed — Shellfish allergy

Kitchen Notes
  • Prepare nut‑free dishes in a separate area
  • Provide GF bread rolls for Priya
  • Vegan dessert required for Emma
  • Keep shellfish utensils separate for Daniel
  • Remove dairy‑based sauces for Sarah

 

We use cookies to analyse how visitors interact with the site so that we can create better user experiences and understand the website's audience size and usage patterns.

Find out more